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How to Create a Vendor Bill in Invent ERP?

Managing vendor bills accurately is essential for maintaining clean accounting records and keeping your cash flow under control. Invent ERP makes it easy to record, review, and pay vendor bills while ensuring all financial entries remain accurate and traceable.

Step-by-Step Process​

Step 1: Navigate to Vendor Bills​

From the Main Menu, head to Accounting → Vendors → Vendor Bills. Or from Quick Links, click New Bill.

Step 1 - Navigate to Vendor Bills

Or from Quick Links, click New Bill.

Step 1 - Create New Vendor Bill

Step 2: Create a New Vendor Bill​

Here, you can view all existing vendor bills along with their amounts and current statuses. Click Add to create a New Vendor Bill.

Step 2 - Add Details

Step 3: Add Details​

Fill in the Vendor Bill Information and any other internal information.

Step 3 - Add Vendor Bill Items

Step 4: Add Vendor Bill Items​

Add the products and services being billed.

Step 4 - Save Vendor Bill

Step 5: Add Internal Note (Optional)​

Include any relevant internal notes for reference.

Step 5 - Confirm Vendor Bill

Step 6: Save the Vendor Bill​

Once all details are entered and reviewed, click Create to save the bill.

Step 7 - Register Payment

Step 7: Confirm the Vendor Bill​

When you're ready, click Confirm to finalize the bill.

Step 7 - Register Payment

Step 8: Register a Payment​

To record a payment, click Register Payment and enter the payment details.

Step 8 - Register Payment

Notes & Tips​

  • Always review bills in Draft mode before confirming to avoid errors.
  • Using Bill Templates helps standardize vendor billing and saves time.
  • Partial payments can be recorded until the bill is fully settled.

FAQ​

Q: Can I record partial payments for a vendor bill? Yes. The remaining balance will stay open until fully paid.

Q: Can I edit a vendor bill after confirming it? Yes. You can reset the bill to Draft mode, make changes, and reconfirm it.

Q: Can I add a credit note to a vendor bill? Yes. Credit notes can be issued directly from the vendor bill.